Privacy Policy

Last updated: February 18, 2026

1. Introduction

Simplin ("we," "our," or "us") operates the Simplin mobile application and web platform (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Account Information

  • Name (first and last)
  • Email address
  • Phone number (optional)
  • Business name and address (for business owners)

Employment Information

  • Employee role and status
  • Pay rate and pay type
  • Start date
  • Assigned store/location
  • PIN code (used for kiosk clock in/out, stored securely)

Time and Attendance Data

  • Clock in/out timestamps
  • Break start/end times
  • Gross and net hours worked
  • Authentication method used (NFC, PIN, QR code)

Location Data

When you clock in or out, we collect your GPS coordinates to verify that you are at your assigned workplace. This location data is collected only at the moment of the clock event and is not tracked continuously.

NFC Data

We store NFC tag identifiers (UIDs) associated with your workplace to enable tap-to-clock functionality. NFC tag data is used solely for authentication purposes.

Device Information

We may collect device type, operating system version, and device identifiers to ensure proper app functionality and security.

3. How We Use Your Information

We use the collected information to:

  • Provide and maintain the Service
  • Process clock in/out events and calculate work hours
  • Generate payroll reports for your employer
  • Create and manage employee schedules
  • Verify your identity and workplace location during clock events
  • Send you notifications about your schedule and clock status
  • Improve and optimize the Service
  • Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information with:

  • Your Employer: Business owners and managers can view employee time entries, schedules, and payroll information for employees at their business.
  • Service Providers: We use Supabase for data storage and authentication, and Google Maps for geocoding business addresses.
  • Legal Requirements: We may disclose information if required by law, regulation, or legal process.

5. Data Security

We implement industry-standard security measures to protect your data, including:

  • Encrypted data transmission (HTTPS/TLS)
  • Row-level security policies on all database tables
  • Secure authentication with Supabase Auth
  • AES encryption for NFC tag security keys

6. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service. Time and attendance records are retained as required by applicable labor laws (typically 3-7 years depending on jurisdiction).

You may request deletion of your account at any time through the app. Upon deletion, your personal information will be removed, though anonymized aggregate data may be retained.

7. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your account and personal data
  • Object to or restrict processing of your data
  • Data portability

To exercise these rights, please contact us at support@simplin.ai.

8. Children's Privacy

The Service is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us: